OFFICE STAFF

The Office Staff of Government Polytechnic, Obulavaripalli plays a vital role in ensuring the efficient administration and smooth functioning of the institution. The office serves as the administrative backbone by providing timely support to students, faculty, Government departments, and other stakeholders. It maintains transparency, accountability, and efficiency in all administrative processes while adhering to the rules and regulations of the Government of Andhra Pradesh and the Department of Technical Education.

The office functions under the leadership of the Principal and is supported by a dedicated team comprising the Office Superintendent, Senior Assistants, Junior Assistants, and other supporting personnel. Each member contributes significantly to maintaining institutional excellence through systematic planning, effective coordination, and prompt service delivery.

• To ensure efficient administration and effective institutional governance.
• To provide timely and transparent services to students, faculty, and stakeholders.
• To maintain accurate records and official documentation.
• To implement Government policies, orders, and departmental guidelines effectively.
• To facilitate smooth coordination between academic departments and administrative sections.
• To support accreditation processes such as NBA, IQAC, and other quality initiatives.

• Processing admissions as per Government norms.
• Maintaining student admission registers and academic records.
• Issuing Bonafide Certificates, Study Certificates, Transfer Certificates, Conduct Certificates, and Migration Certificates.
• Maintaining student attendance, fee records, and identity card details.

• Maintaining service registers of teaching and non-teaching staff.
• Processing appointments, promotions, transfers, increments, and leave applications.
• Preparation of seniority lists and confidential records.
• Maintaining personal files and employee database.

• Preparation and maintenance of budgets.
• Processing salary bills and allowances.
• Maintenance of cash books, contingent registers, and financial records.
• Monitoring expenditure under various Government schemes.
• Maintaining audit records and ensuring compliance with financial regulations.

• Procurement of laboratory equipment, furniture, books, computers, and consumables.
• Maintenance of stock registers.
• Verification of inventories and annual stock audits.
• Disposal of unserviceable materials as per Government procedures.
• Coordination with suppliers and Government agencies.

• Receiving, dispatching, and filing official correspondence.
• Maintenance of inward and outward registers.

• Coordination with the State Board of Technical Education and Training (SBTET), Andhra Pradesh.
• Processing examination applications and maintaining examination-related records.
• Preparation of nominal rolls and examination records.
• Distribution of hall tickets and certificates.
• Maintenance of examination files and result records.
• Assistance during the conduct of examinations.

• Maintaining scholarship records and coordinating with scholarship portals.
• Disbursing the scholarship amount received from the Government to the students.
• Maintaining scholarship-related records.